Assistant Archivist


Job ID:



$48,719 - $68,838 pa



Job Views:



Manawatu / Wanganui 



Employment Type:

Full time

Job Description:

Assistant Archivist 

Library, Office of the Provost

Massey University Archives is looking for an experienced archivist to fill the role of Assistant Archivist.

Location:Palmerston North
Grade:Grade F
Salary:$48,719 - $68,838 pa
Applications close:11:45 p.m. on 26 August 2018

Position overview

Massey University Archives is looking for an experienced archivist to fill the role of Assistant Archivist. Knowledge of the university environment and an interest in New Zealand history would be an advantage.

In this role, the successful applicant will be assisting the University Archivist to meet the needs of the Archives and its researchers. You will be working with the University’s institutional and our collecting archive collections.

To be successful in appointment you will have:
• A university degree and a qualification in archives or librarianship
• Knowledge of archives-related technology
• A concern for accuracy and attention to detail
• A strong and proactive approach to customer service

This is a permanent, full-time position, working Monday to Friday.

For further information, please contact:Louis Changuion, University Archivist

More information about the University Archives can be gleaned at

Job description

Purpose statement

• To assist with the development and maintenance of the University Archives and its 
collections, to help implement the provisions of the University Archives Policy, and to provide 
an information service to enquirers.

Responsible to

• Responsible to the University Archivist.
• Liaises with Library staff, other University staff, Community Archive staff and the public as 

Massey University Library is committed to high standards of customer service and teamwork; expected work behaviours are outlined in the Guiding Principles for Customer Service and Teamwork. Staff are also required to adhere to Massey University regulations including Health and Safety policies and the Email and Internet Use policy.

Massey University Library is committed to the principles of the Treaty of Waitangi and to being a bicultural organisation.

Massey University Library staff are expected to commit to and support the Library’s vision, mission and values available here (

Key accountabilities

Archives Operations
Duties and Responsibilities

• Advise the University Archivist, as required, about policies, services and priorities for the 
University Archives. 
• Supervise the staff of the University Archives, as required, in the absence of the University 
• Work with staff to improve processes and provide a client-centred service of the highest 

Duties and Responsibilities

• Ensure that material held as part of the University Archives is archived in accordance with 
accepted archival standards.
• When requested, acquire archival material relevant to the University Archives.
• Appraise the material to identify records of archival value.
• Accession University Archives material, as requested.
• Arrange and describe archival material held in the University Archives.

Archives Storage, Access and Outreach
Duties and Responsibilities

• Use appropriate conservation and storage techniques to protect and preserve items in the 
University Archives.
• Ensure material is easily retrievable through effective labelling and shelving.
• Develop computer records for easy access.
• Identify material for digitisation, as required.
• Contribute University Archives material to Tāmiro, as required, and maintain high levels of 
accuracy of metadata.
• Answer queries related to the University Archives.
• Provide documents to researchers, in accordance with policies on access.
• Promote the usefulness of the University Archives through efficient and effective service.
• Assist with the raising of awareness of the University Archives.

Person specification


• A university degree is required
• A qualification in archives or librarianship is required


• Experience in archives work is desirable
• A good understanding of the research process and how it relates to archives
• Knowledge of technology relevant to archives is required

Personal attributes and behaviours

• A deep interest in, and commitment to, the preservation of historical materials.
• A commitment to acquiring and developing an extensive knowledge of the history and 
activities of Massey University, New Zealand businesses, particularly dairy and farming 
companies, and organisations.
• Ability to provide high quality and responsive service to clients.
• Ability to prioritise and organise work.
• Ability to supervise staff well.
• Ability to communicate well, both orally and in writing.
• Ability to work independently and productively.
• Ability to achieve high standards of accuracy.
• Computer literacy.
• Physical agility and fitness – reaching tall shelves and lifting and moving of boxes 
(sometimes heavy and up to 20kg) and items is integral to the job.

Company Info
Massey University Manawatu,Auckland and Wellington Campus
New Zealand

Phone: 0800 627 739
Web Site:

Company Profile

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