Programme Manager - Major Capital Projects


Job ID:



Education, IT

Job Views:



Manawatu / Wanganui 



Employment Type:

Full time

Job Description:

Programme Manager - Major Capital Projects 

National Facilities, Operations

Opportunity for an experienced Programme/Project Manager with a minimum of 7 years’ experience in construction projects to join the Massey University's Capital Projects Team.

Location:Palmerston North
Salary:Management IEA
Applications close:11:45 p.m. on 26 August 2018
Additional Information:Programme Manager - Major Capital Works (G278-18RZ) Candidate Info Pack.pdf

Position overview

For more than 80 years, Massey University has helped shape the lives and communities of people in New Zealand and around the world. Its forward-thinking spirit, research-led teaching, and cutting-edge discoveries make Massey New Zealand's defining university. The Operations, International and University Registrar portfolio is responsible for leading Facilities Management across the University.

A recent review of requirements has created exciting an interesting opportunities to join our National Capital Projects Team based at the Manawatu Campus.

The role aims to ensure the efficient and successful delivery of significant construction projects on the Turitea Campus, Manawatu and will support the development of procedures for managing capital projects within the Massey University policy framework.

We need an experienced senior programme manager to manage the day-to-day running and management of a variety of projects with the energy and enthusiasm to peruse their future with us.

To be successful with your application, you will have formal professional or management qualifications coupled with a minimum 7 years’ experience in managing property construction projects. You will have proven track record that demonstrates your ability to manage large and complex development projects, and, a demonstrated ability to act as client representative or engineer to contract.

If you are ready to join us in making a difference apply now!

Job description

Purpose statement

To support the Manager, Capital Development Projects – Manawatu in the management, administration and co-ordinating all planning and programming for the Major Capital Works Programmes of work . The work in this area includes:
• Manage a number of interdependent projects over a multi-year period
• Deliver the programmes compliant with University process and policies.
• Participating and consulting with others including the Assistant Vice Chancellor Operations, International & University Registrar (AVCOI&UR), Senior Management, users, internal and external consultants and contract managers.

Responsible to

Manager, Capital Development Projects - Manawatu

Responsible for: 2x Project Manager, 1x Project Co-ordinator

Key accountabilities

  1. To provide leadership and to manage the successful delivery of a strategic programme of interrelated projects. This requires;
    • Strategic management
    • Leadership and relationship management
    • Effective integrated planning, programming and budget management

  2. To ensure effective integration is achieved between:
    • The business.
    • All departments/teams in relation to any developments including Facilities Management, Procurement, Finance, Projects Office, Information Technology Services (ITS), Colleges 
    • External consultants including Architects, Engineers (all relevant), Quantity Surveyors, peer reviewers and External Quality Assurance providers
    • The selected construction partner(s)
    • All Regulatory agencies including Local Authorities

  3. Facilitate Programme Management for Programmes assigned and contribute to the Campus Development Planning for the campus by:
    • Developing and implementing an appropriate Programme Management framework
    • Developing and maintaining an integrated plan for the programme of projects
    • Implement end to end programme planning that includes strategic drivers, development initiatives, decanting requirements, reinstatement and post completion reviews
    • Undertake all strategic programme management in compliance with Massey’s Capital and Investment Policy and any related Procedures and Documents listed within the Massey University Policy Guide
    • Coordinate / Plan / Control / Audit throughout all stages of planning, approval and development including implementation and handover to operational teams 
    • Provide regular written status reports on process / progress utilising the approved Massey project reporting toolset
    • Facilitate Design Group and User Group processes
    • Support and report into Project Control Groups
    • Track and monitor programme / projects progress 
    • Coordinate the planning and programme of each project including:
     Scheduling
     Forecasting and cost estimates and budgets 
     Cash flow
     Design
     Peer Reviews 
     Construction
     Resourcing

  4. Facilitate all financial planning requirements associated with the overall project programme and each associated project by:
    • Ensuring all costs for the programme / projects are identified and included within overall programme budget and align to the approved business case
    • Maintaining financial records to assist with budget management (spent / commitments / invoice tracking and approvals, capitalisation and reporting etc)
    • Integrate whole of life management across all aspects of the Programme

  5. Quality / Risk Management 
    • If appropriate / required, undertake Project Risk assessment in compliance with Massey’s Risk Policy process
    • Report or obtain reports on all aspects of project/s progress including its planning, costs, timeline and other critical factors
    • Ensure quality information / records of key data is maintained including meeting minutes, project records and reports
    • Complete independent quality assurance assessments and payment certification as required by Massey’s Capital investment Policy

  6. Statutory Compliance
    Health & Safety
    • Ensure a high level of H&S is implemented throughout the process and for every construction and development activity onsite 
    • Ensure all persons involved in works undertake a site safety induction and specialist training where necessary
    • Maintain a record of all safety information including plans, designer and contractors site SSP’s
    • Provide a high level plan for monitoring, providing or obtaining advice on all H&S performance 
    • Include a strategic plan for regular H&S management / meetings for the overall process

Building Act/Consents
• Provide an integrated programme for planning and consent process to ensure advanced notice and appropriate timing to all programmes to minimise lost time and potential delays
• Ensuring on-going compliance with the conditions of Resource Consents and Local Authority By Laws, with particular emphasis on storm water management and discharge, discharges to Air and discharges to sewer.

  1. Communications
    • Co-ordination of the University's consultants and contractors concerning both current and proposed new works
    • Liaison with various University groups and building occupants
    • Attend, report to, and where applicable, manage Project Control Group Meetings
    • Respond positively and professionally to the demands of customers recognising the importance of staff and a quality culture
    • Manage Massey wide, affected and interested party communications in full consultation with the Massey Communications Director
    • Develop staff and public information for development activity

  2. Sustainability and Energy Management
    • Ensure energy efficiency and good energy management principles are implemented in all developments
    • When opportunity allows, undertake sustainability design reviews 
    • Support initiatives and outcomes for continuous improvement in sustainable practice and development of initiatives supporting of a reduction in use of waste materials

  3. Internal Management
    • Contribute to overall success of the University Capital Projects team as required by the University 
    • Work positively and effectively with internal staff, particularly staff members for the best and effective outcomes at all times

  4. Delegations
    Authority to undertake project planning and management as delegated by the Project Steering Group
    Approval to commit expenditure within the financial authorities approved by the Project Steering Group

  5. Other duties as required, consistent with the above accountabilities and needs

Person specification


Formal professional or technical management qualification is preferred.


  • Extensive experience in building industry / building services
  • Experience in Programme / Project Management in the construction sector, preferably with experience as Client Representative or Engineer to contract
  • Good working knowledge of the Building Act and Health & Safety legislation
  • Experience with Contract management / administration procedures
  • Working knowledge of Resource Management Act compliance is desirable but not essential
  • Exposure to an educational organisation preferred. Otherwise experience working with a large / complex / institutional organisation
  • Site Safe certification or similar
  • Familiar with AutoCAD and MS Projects or similar would be helpful
  • High or competent skill level in computer literacy
  • High skill level in written and oral communication

Personal attributes and behaviours

Strategic Thinking:
• Assesses the whole of an issue with clarity, avoiding getting caught up in detail, and identifies the major issues
• Contributes to defining campus strategies, which consider both regional and national trends and opportunities
• Deals effectively with issues and problems which cross boundaries, internally and externally
• Contributes to defining business strategies for their specific area and demonstrates an understanding of the impact of these strategies on the rest of the Campus
• Implements the Campus’s strategic plan through the development and communication of appropriate operational plans

Communication Skills:
• Modifies communication style and content to a wide range of specific audiences without sacrificing the integrity of the message or omitting the essential elements of the argument or issues
• Appropriately uses a range of communication and presentation techniques
• Makes use of questioning to confirm that information has been received and that audience attention is maintained
• Anticipates impact on people of information and decisions
• Actively seeks the views of others who think differently, acknowledges their value and makes an effort to understand their point of view
• Defuses potentially hostile situations and calms down emotional / angry people

• Provides information to assist the team to work effectively – including sharing of own expertise and inviting input from colleagues
• Applies models of group processes in organising and motivating group activities
• Takes charge in crisis situations
• Provides team members with vision and direction
• Inspires and motivates team members to maximise their potential and obtain commitment

Financial Management:
• Makes financial decisions within delegated authority
• Is able to prepare and present business cases, including those having cost / benefit implications
• Prepares analyses and interprets financial information for management 
• Regularly monitors expenditure and identifies variance from planned budget
• Provides advice on the financial implications of actions and pro-actively seeks improvements to maximize value-for-money

Managing Relationships:
• Establishes appropriate networks of contacts, across a wide range of interaction points, to provide information or influence when required
• Establishes relationships and contributes to various University committees if required 
• Demonstrates understanding and knowledge of the customs and protocols of a range of cultural and ethnic groups including, but not limited to language and greetings 
• Develops strategies to maintain position and effective relationships in changing or challenging circumstances

Managing Performance and Risk:
• Delegates considering a range of factors including ability, risk, and developmental opportunity
identifies and takes action to minimise risks
• Balances resources across competing demands
• Feedback is timely, specific, clear and supported by relevant evidence
• Establishes and monitors performance targets through formal performance management and development systems or approach
• Deals directly with staff performance issues through a recognised counselling / coaching method

Planning and Organising:
• Prioritises work. Deals with work in the appropriate order of importance and recognises the work that is urgent
• Gets the job done without compromising accuracy and quality
• Reassesses priorities and reschedules work as the situation / demands change
• Effectively manages and co-ordinates processes and other parties
• Controls and drives the process rather than letting events dictate timeframes

Problem Solving:
• Identifies several likely explanations or causes for a situation
• Applies a range of approaches within University constraints to provide the best solutions for customer
• Identifies where appropriate more than one solution or alternative approach and weighs up alternative options
• Discusses / describes a number of likely consequences of an action

Results and Achievement Focus:
• Initiates, develops and implements ways to do things better, or more efficiently
• Stretches oneself, showing a willingness to take manageable risks to achieve results
• Pushes oneself and others for results and / or has many goals active at once
• Consistently achieves or betters agreed objectives

Company Info
Massey University Manawatu,Auckland and Wellington Campus
New Zealand

Phone: 0800 627 739
Web Site:

Company Profile

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