Campus Life (Events) Coordinator

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Job ID:

460725

Salary:

$48,719 - $68,838 pa

Category:

Education, Office & administration
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Job Views:

202

Location:

Manawatu / Wanganui 

Posted:

13.12.2018

Employment Type:

Full time
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Job Description:

Campus Life (Events) Coordinator

Student Services, Operations, International and University Registrar

Do you have a flair for coming up with creative and fun ideas and activities? Are you good at planning, organising and implementing? Do you love meeting people?

We are looking for two people experienced in event management with meticulous organisation, careful planning, and focused execution to ensure success.

Location:Palmerston North
Term:Permanent
Grade:Grade F
Salary:$48,719 - $68,838 pa
Applications close:11:45 p.m. on 14 October 2018

Position overview

Massey has served generations of learners from all backgrounds. Our students experience research-led teaching, innovative modes of delivery, outstanding student support services and high quality resources. Each year, about 30,000 students from over 80 countries choose Massey University to help them realise their ambitions and achieve their true potential.

We are now seeking an energetic self-starter to enhance a vibrant student/campus life through the coordination of activities on campus. Within this varied role you will be coordinating student milestone events such orientation and graduation ceremonies, delivering Campus Life activities as well as reporting and associated administration.

If you have a proven experience in event management and/or student services and enjoy enriching experiences through good management and a positive attitude apply online through our careers websitehttp://www.massey.ac.nz/joinus/

Job description

Purpose statement

Guided by the Student Success and Student Experience Frameworks, the Campus Life Co-Ordinator will contribute to the design, and deliver programmes and events, that enrich the student experience. They will do this by
• preparing students for on-going success while at University through events and activities
• contributing to an inclusive, active and exciting student culture that recognises diversity and identifies students’ needs

Responsible to

Manager, Campus Life Manawatū and Wellington

Key accountabilities

Key responsibilities
1 Event co-ordination
OUTCOME
Contribute or take a lead in the planning, support, delivery and management as required of student milestone events including (but not limited to) Orientation programmes, Graduations, Open Day, University Blues Awards, Massey University Agriculture dinner and other events as required.

KEY RESPONSIBILITIES 
• Maintaining or establishing an event plan, including the management of resources and time.
• Preparing, maintaining and meeting event budgets, with financially cost effective application wherever possible
• Ensuring all events are provided in accordance with the event plan, including staging the event, directing the delivery and timing of each service component, co-ordinating staffing activity, overseeing and monitoring service quality, promptly responding to and resolving contingencies and issues as they arise. 
• To liaise with Massey University internal departments e.g. Student Services, Student Administration, Operations, Information Technology Services, Facilities Management etc. in order to ensure the successful delivery of events.
• To provide consultative advice to internal stakeholders (colleges and units) around event delivery and best practise.
• Liaising with external stakeholders and providers regarding the practical organisation and implementation 
• Engaging with and co-ordinating support personnel
• Ensuring that the quality of the event is at a high standard to enhance the reputation of Massey University
• Organise and plan a wide range of events

2 Campus Life
OUTCOME
Activities and events with strong participation rates are fundamental to the development of a strong campus culture. 
KEY RESPONSIBILITIES
To do this, you will:
• Establish strong connections with key internal stakeholders, maintaining effective relationships to ensure the successful delivery of programmes and events, including: 
o College staff
o Internal departments
o Student associations 
o Campus Life and Student Life teams
o Campus Operations teams 
o The Centre for Teaching and Learning 
o Clubs and activities staff
• In consultation with student associations, Student Life Services, International Student Support Office and other relevant departments, contribute to the ongoing maintenance of an annual semester-based activities calendar. 
• Encourage student participation by providing opportunities for them to contribute, engage and connect over a range of social, cultural, diverse and informative activities and events. Ensure that information is effectively promoted including managing or contributing to: 
o timely production and publication of on-line and printed material
o coordination of marketed social media and email campaigns
o coordination of targeted communications
o proactively ensure events and activities are captured on the Massey App, digital media, social media, University website, and noticeboards, and kept current
o Prepare student centred press releases in conjunction with the Marketing Manager on significant activities.
• Collaborating with counterparts on other campuses to ensure campus cohesion in terms of overarching content and quality.
• Actively contributing to campus based, national and external committees related to event or programme delivery
• Provide consultation and advice on possible and planned activities and assist in their organisation and planning when required
• Establish and develop strong connections with key community stakeholders to facilitate events and activities on campus and within the community 
• Proactively research and seek opportunities for events and activities that will enrich campus culture

3 Administration, reporting, policy and standards
OUTCOME
Supporting event co-ordination at a team level so as to equip effective delivery.
KEY RESPONSIBILITIES
• Manage day-to-day administrative tasks as required by University policies and procedures 
• Maintain budget reports 
• Prepare comprehensive evaluations and reports at the completion of an initiative 
• Provide regular statistics on activities and participation numbers including evaluations by students of activities
• Promote good practice by the development and ongoing maintenance of comprehensive procedures and processes documentation relevant to this position 
• Ensure that Massey achieves and maintains a consistent and high standard in the delivery of event management
• Adhere with and promoting the use of all event policies, protocols and guidelines
• Use standard templates and documentation for all aspects of event management
• Recruit, train and supervise any temporary casual or contract staff as required 
• Prepare appropriate risk assessment documentation (RAMS) to ensure the safety and wellbeing of all participants attending activities, liaising closely with campus Health, Safety & Emergency Management Advisor.

4 Special role requirements
• There are a number of peak times when work is heavy, such as the lead up to Graduation. During these times it will be difficult to schedule annual leave and extra work may be required.
• Evening hours and some weekend hours may be required.

5 Additional requirements
Projects or other duties
• To carry out other duties which may reasonably be required by your Manager from time to time in the course of the University’s business and which fit the role’s purpose as stated, and for which the position holder is qualified or has received adequate training or instruction.
• The University has a new strategy (2018 – 2022) and is developing a new student success framework. This may influence the shape of future student experience activities.
• Provide cover for colleagues to meet workload/holidays/absence requirements.

6 Te Tiriti o Waitangi
Ensure that the environment is culturally responsive, supporting Massey’s commitment to Te Tiriti o Waitangi, and promoting Te Reo biculturally.

7 Health, safety and emergency management
You are expected to promote and develop an ongoing, proactive, health and safety culture by ensuring best practice occurs as stated in Massey policies, processes and procedures. You are to take reasonable care for your own safety and ensure no actions or in-actions on your part compromise the safety of others. You are expected to actively encourage and participate in Massey’s health and safety culture by complying with Massey’s health and safety policies, processes, and procedures as well as following any reasonable instruction related to health and safety.

Person specification

Qualifications

A tertiary qualification is desirable

Experience

It is preferable that you have the following experience:
• Managing and delivering a range of events and activities 
• Working in a tertiary environment
• Managing budgets for events and activities

Personal attributes and behaviours

• Confident working and contributing to a diverse campus community
• Strong communication skills with the ability to network effectively 
• The ability to work occasional evening hours and weekend hours if required.
• High level of emotional intelligence and ability to show empathy
• Energy, dynamism and ability to inspire others
• Excellent problem solving skills 
• The ability to remain calm under stress, and seek assistance when required
• An enquiring mind, creativity and an ability to think outside the box
• Understanding of ethics, confidentiality and boundaries when working with students 
• Recognise Te Tiriti O Waitangi - values, tikanga (processes), kawa (rules) of cultural practice and traditions, and value Te Reo Māori
• Understand and have the ability to apply bicultural (or cultural) competence
• Be technology savvy, including good computer skills
• Experience in management of a range of relevant social media platforms
• Value Diversity by appreciating capabilities, insights and ideas of all individuals, and understanding differences in style, ability and motivation. 
• Contribute to Team Success by actively participating as a member of a team to move the team to the completion of goals and targets.
• Effectively manage time and resources to ensure that work is completed efficiently.

Additional Pre-employment Checks

Candidates who successfully reach the final stages of the selection process for this role may be required to undergo Employment Checks, inclusive of but not limited to Qualification and Criminal History/ or Police Vetting checks and Credit History check. A satisfactory report from the relevant agency will be a condition of employment. The University will, however, make the final decision as to whether the appropriate standard has been met.

Company Info
Massey University Manawatu,Auckland and Wellington Campus
New Zealand

Phone: 0800 627 739
Web Site: http://www.massey.ac.nz/

Company Profile



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