Office Administrator


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ONE21 - Office Administrator


Office & administration

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Employment Type:

Full time

Job Description:

OFFICE ADMINISTRATOR - Projects, Contracts and Consents

Full Time, Permanent Position
Gartshore and BRS
Eden Terrace, Auckland

Gartshore Group and Building Remediation Services have a combined position available for a Project / Contracts Office Administrator.

They are looking for someone highly energetic, efficient and effective who is able to multi-task and re-prioritise.

This is a sole charge position responsible for the daily running of administration tasks in a small branch office that is focused on tendering for contracts and running multiple projects across the commercial and retail interior fit outs and building remediation industry.

You will be working closely with the two businesses in a joint office based in Mt Eden, providing administrative support and you will play an integral part of both companies.

This role involves:

  • General office administration tasks, reception and customer service
  • Creating invoices and follow-up with clients on overdue accounts
  • Preparing quote submissions, Health & Safety SSSP's, forms, contracts and consents
  • Document control, maintaining records and files
  • Assisting Project Managers and Business Unit Managers as project coordinator ensuring follow up actions are taken
  • Coordination of appointments, travel, flights and accommodation
  • Basic marketing, mailing flyers, website updates, emails, etc.
  • Working with head office in Tauranga to ensure efficient systems and processes are put in place to run the office and projects effectively

To be successful in this role you will have:

  • Previous experience in a similar Contracts Administrator type role
  • Ideally have worked within the construction / interior fit outs industry, or within a similar trades based organisation
  • Knowledge of preparing H&S Site Specific Safety Plans would be an advantage
  • Be highly proficient with MS Office Suite
  • Knowledge of accounting software and invoicing
  • Ideally have experience working with contracts and council applications
  • Fluent verbal and written English and a high level of attention to detail is essential
  • Full New Zealand drivers license required
  • The right to work permanently in New Zealand
  • Ability to attend an interview in Auckland at short notice and start as soon as possible.

To find out more about this outstanding opportunity please APPLY ONLINE TODAY with your CV and Cover Letter. Or call to confidentially discuss this opportunity in person:

Kirsty Morrison - One21 The Recruitment Outsourcer for Gartshore Group and BRS
Ph: 021 355 179

One21 - for Innovative Recruiting Solutions

Company Info
One21 Recruitment The Villa, 79 Ngatai Road Bureta, Tauranga 3110,

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