PRACTICE / OFFICE MANAGEMENT/ HR - Supporting HR, Accounts, Administration

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Job ID:

517317

Salary:

Great package

Category:

HR & recruitment, Legal, Office & administration
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Job Views:

56

Location:

Auckland 

Posted:

29.01.2019

Employment Type:

Full time
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Job Description:

PRACTICE / OFFICE MANAGEMENT/ HR - Supporting HR, Accounts, Administration

  • Practice / Office Management / HR experience from Professional Services environment – Legal, Accounting
  • Seeking leadership across HR, Office Management, Accounting, Administration support functions.
  • Golden opportunity to take ownership and add value. This one TICKS ALL the BOXES!!!

 

Based in in Auckland's CBD, our client is a long-established company in the professional services industry. They are looking to appoint an experienced Office / Practice Manager, who will be tasked with managing the day-to-day HR, Administration and Support function. It will be your responsibility to ensure that effective and efficient processes are maintained, ensuring that the provision of all office functions are managed appropriately by the team.

We are keen on appointing someone who understands how a business operates and will bring value, playing a leadership role within the office. They will have well developed commercial acumen, understanding financial matters and how these impact on a business.

The right person will relish taking ownership of this position, becoming a key member of the team. They will be someone who prides themselves on their provision of business support, always looking for ways to contribute to the professional image and the growth of the firm.

This is one of those opportunities that will bring an enormous amount of career satisfaction. The firm is progressive, supports continued learning and development and boasts a very positive, forward thinking culture. All the boxes are ticked on this one!

 

Duties will involve:

Office Administration and Business Communications

  • Managing the culture of the office, ensuring a positive, proactive and effective working environment
  • Ensuring that all the office functions are managed appropriately, and quality of work remains high.
  • Ensuring the Health and Safety function is managed effectively
  • Managing relationships with the landlord, maintenance providers and suppliers
  • Liaising with Insurance Brokers and assisting in preparation of annual insurance plans
  • Manages and guides projects in other areas of the business, as required.
  • Involved in managing the I.T function (including coordination of new system implementation)

Human Resources

  • Taking a lead in the Human Resource processes across the firm
  • Adding value to current HR processes, and keeping abreast of industry changes
  • Managing HR administration and ensuring document management is accurate and current
  • Involvement in supporting and coordinating the firms Recruitment activities; candidate communication, interviewing, reference checks, position descriptions, recruitment advertising, employment agreements, etc.
  • Development of firm-wide HR processes and guidelines, ensuring correct compliance and standards are achieved
  • Assisting with performance management and appraisal processes; annual reviews, training, etc.
  • Involvement in annual remuneration review processes.
  • Upskilling, and keeping abreast of relevant legislation changes and its impact on the firm
  • Ensuring all HR policies are up to date.  Working on those that need attention.
  • Creation of induction packs and new employee training
  • Managing temporary / support staff
  •  Managing Recruitment agency relationships
  • Handling and being exposed to extremely confidential matters

Accounting and Finance: Working with the Accounting support staff to: 

  • Ensure financial deadlines are met and monthly reporting is achieved
  • Perform analytical work, liaising with Partners to understand key financial indicators
  • Assist with Year End analysis work
  • Assist with preparation of 2019 budgets and adjustments throughout the year.
  • Review firms financial and accounting systems, making recommendations for improvements and efficiencies

 

Qualities & Experience you will bring:

  • Background in Practice Manage/ Office Management & Business Support roles, preferably 5+ years'
  • Preference for those who have held a similar role in a professional services environment – Legal, Accounting firm
  • Business support and administration experience at a senior level
  • Human Resources understanding, experience and interest.
  • Technology adept, including confident MS Office suite skills.
  • A solid technical accounting function knowledge.
  • Commercially savvy: An understanding of financial performance and its impact on a business.
  • Strong desire to add value. Proactive work habits
  • Strategic / lateral thinker. Well-developed analytical ability
  • Confident communicator. A decision maker. Uses initiative.
  • Very professional presence and behaviors.
  • Ability to manage your own day, while providing the support needed to run the office support function
  •  Strong relationship manager

If you believe you have the qualities to become an integral part of this successful business, apply in confidence today. Please do so by sending your CV and cover letter to lisa@kingsrecruitment.co.nz /09 600 5155

 

Please note that only short-listed candidates will be contacted. This will happen within 10 days of your application.

 

Company Info
Kings Recruitment Ltd P O Box 56093, Dominion Road
New Zealand

Phone: (09) 815 8444
Web Site: www.kingsrecruitment.co.nz

Company Profile



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