Office Administrator Assistant - Community Service

Office Administrator Assistant - Community Service 

(Full Time) Auckland Location

Are you an experience administrator looking for your next challenge and opportunity? Continue reading as, an opportunity has arisen to support our community rehabilitation team in the office as an administrator, supporting the day-to-day function of our office and carrying out a range of administrative and supporting tasks for our community rehabilitation team.

Who are we you might ask?                                            

ABI Rehabilitation is a leading service provider for clients with mild, moderate and severe acquired brain injuries in Auckland and Wellington.  Our Community Service provides community based rehabilitation including allied health rehabilitation services, vocational rehabilitation, medical specialist assessments and clinical psychology sessions.

We’re looking for a positive, energetic and passionate Administrator to join our fast-paced Community Service team. This role will be based in Auckland and will have responsibility to provide administrative support to Community Services across Auckland and Wellington (Tawa). We offer work-life balance and a fantastic learning environment in the health sector.

If you are someone whose communication and interpersonal skills are second-to-none, reliable, a strong problem-solver, likes to take initiative and have excellent organisational skills then we would love to hear from you!

Key responsibilities of the role include:

• Providing administrative support to the Community Services Manager
• Billing administration for contractors time
• Quality required administrative duties i.e. execution of internal audits, health and safety liaison and handling of information releases
• Clinician support and administration i.e. coordination clinicians to ensure all required information for clinics and clients are available; formatting and proofing documents
• Supporting clinical staff i.e. booking appointments, setting up rooms for clinics
• Liaising with internal and external stakeholders i.e. other ABI services e.g. residential, intensive and inpatient; external include ACC, MoH, etc.
• Day-to-day running of the office i.e. answering clients queries, reception duties

To be successful

• 1-2 years’ experience in an administration role within a fast paced environment or similar role
• Excellent communication skills, both verbal and written communication, with the ability to deliver a high level of customer service and support to the business
• Able to work within a fast–paced environment with daily deadlines and adapt to change as required
• Strong time management and organisational skills including multi-tasking with the ability to prioritise tasks
• High attention to detail
• Proactive nature and can-do attitude includes taking initiative and helping across the team
• Proficient in Microsoft Applications i.e. MS Word, MS Excel, MS Outlook, etc.
• Able to develop highly effective working relationships by building credibility, respect and rapport with internal and external networks
• Ability to work with and demonstrate empathy to Clients and their whānau

Are you interested, have the desired skills set and looking for either full time or part time, ABI wants to hear from you?Please send your CV and covering letter by clicking the "APPLY NOW" button.